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FAQ

Frequently Asked Questions

Registration

  • Can I register for the conference on-site?
    • Registration prior to the event is recommended, but organizers can accommodate some same day registrations. Go to the registration desk which will be located on the 3rd floor of the Rosaria Student Centre. You can pay by cheque or by credit card.
  • If I register for the conference am I also registered for the Public Event on June 2?
    • No, registration for the conference is separate from registration for the Public Event. There is no charge for the Public Event but if you plan to attend the Public Event on June 2 either in person or online, you are required to register through Eventbrite.
  • What payment methods are accepted?
    • You can pay for your registration online by credit card or by requesting an invoice.
    • NOTE: We have partnered with Mount Saint Vincent University (MSVU) Bookstore to offer online payment with a credit card. If you choose to pay online, you will be redirected to the bookstore site and required to create an account.
  • Is a group registration rate available?
    • We do not have a group rate available but please reach out to organizers to discuss further as this may be possible depending on the number of registrants.
  • I am presenting at the conference. Do I still need to pay to register?
    • Yes, all individuals who have been identified as a presenter must register for the conference by March 15, 2025 to confirm a spot in the program. 
  • I am presenting at the conference. Do you offer reduced registration fees?
    • No, we are unable to offer reduced fees for presenters at the conference outside of the reduced fees for full time students, postdoctoral fellows, and people ages 65 years and older. 
  • What is included in my registration fees?
    Full conference registration fees include access to all sessions on June 3 & 4, nutrition breaks, lunches and a reception. One-day registration fees include access to all sessions, lunch, breaks on the conference day that you select
    • NOTE: The pre-conference workshops and the Peggy’s Cove Social Event are not included in your conference registration fee. These events have a separate registration fee.
    • NOTE2: For students and trainees: The student/trainee mentoring breakfast is included in your registration fee. You must indicate your intent to attend the breakfast event when you register.
    • NOTE3: The FREE pre-conference Public Event to be held on June 2, 2025 is open to conference attendees. This public event requires a separate registration through Eventbrite.
  • Who can attend the Student/Trainee mentoring breakfast?
    • The Student/Trainee mentoring breakfast is open to current students (Undergraduate, Graduate) and Postdoctoral Fellows who are registered for the conference. There is no additional cost to attending this event. However, pre-registration to attend the breakfast is required.
  • I need to cancel my registration. What should I do?
    • To cancel your registration please send us an email at nsca@msvu.ca
    • NOTE: As indicated in the Registration Policies, a cancellation charge of $50 plus applicable HST will be applied to any refunds requested on or before May 15, 2025. No refunds will be issued after May 15, 2025.
  • I have paid registration fees but want to substitute my registration for someone else, is that possible?
    • Yes, substitute registrations are possible. Please send your request to nsca@msvu.ca. NOTE: Depending on the time of change, organizers may not be able to guarantee any special dietary considerations.
  • Will a receipt be issued for registration fees?
    • When you paid online you received a receipt for payment. If you require some other form of receipt or if you paid by invoice and require a receipt please make your request to nsca@msvu.ca.
  • Where is the check in registration desk for the conference and when is it open?
    • The check in registration desk is located on the 3rd Floor, Rosaria Student Centre.
    • The check in registration desk is open as follows:
      • Tuesday, June 3 from 8:00 am to 12:00 noon
      • Wednesday, June 4 from 8:00 am to 10:30 am
  • Is check in for the preconference workshops  the same as for the conference?
    • No, check in registration for the preconference workshops being held on June 2 will be located in the Atrium, 1st Floor, McCain Centre.
    • The check in registration desk for preconference workshops will be open at 12:30 pm on June 2.

Program

  • Is the program available online?
    • The full conference program, including abstracts will be available on the Program page. Please note, the information is subject to change.
  • Are the presentation abstracts available?
    • The full conference program, including abstracts will be available on the Program page and a few print copies as Reference at the Registration desk. Organizers will not be making available print copies of the Abstract booklet for conference participants.
  • I am a presenter. When am I speaking/presenting?
    • Corresponding authors should have received an email with presentation session information. If you did not receive this information contact nsca@msvu.ca with your abstract #. Additionally, the conference schedule listing all the dates and times for presentations will be available on the Program page by mid April.
  • Can I change the title of my presentation after it has been accepted?
    • Yes. For title changes, please contact nsca@msvu.ca. NOTE: While your presentation title may change, the content of the presentation must remain consistent with your accepted abstract. Depending on when the change is made, program material may not be able to reflect the change.
  • I am identified as a presenter but will not be able to attend the conference, can I make this change?
    • Yes. For changes in presenters for an accepted presentation, please contact nsca@msvu.ca. The individual identified as the presenter will be required to register. Depending on when the change is made, program material may not be able to reflect the change.
  • How are presentations scheduled?
    • The conference organizers are responsible for scheduling presentations. Presentations have been grouped based on a common theme and/or methodology.
  • What equipment is available in presentation rooms?
    • All presentation rooms are equipped with an LCD projector, a computer (IBM compatible), and a screen.
  • What is the set up in the presentation rooms?
    • Rooms will have a podium-style stand. Most rooms will have chairs arranged in lecture style while a few rooms being used will have tables and chairs.

Oral presentations

  • How long are the oral concurrent sessions?
    • Oral presentations will be scheduled as part of a group of four presentations. The overall session is 90 minutes. This means the time allotted for your presentation should be no more than 20 minutes (15 minutes presentation, 5 minutes questions).
    • Our program is offering two workshops and one symposium. These sessions have the full 90 minutes.
  • How long can my presentation be?
    • The times for oral presentations as part of concurrent sessions are divided equally between the number of presentations. Presentations will be 20 minutes (15 minutes presentation, 5 minutes questions).
  • What are the responsibilities of the Session Chair?
    • The session chair will be responsible for introducing the session and presenters; ensuring presenters present within their scheduled time slot; moderating the discussion period; and directing participants to the next part of the program.
  • How do I access my presentation during the session?
    • The Session Chair or a room assistant will be loading the slide decks from a shared drive. Files will be tested in advance to ensure they are working properly. Have files preloaded will avoid last minute technical issues which can delay the program.
  • How do I send my presentation file in advance?
    • Your presentation file is to be sent to nsca@msvu.ca by May 23, 2025 with Subject Line: Our Future Is Aging Conference-Presenter File abstract #

Make sure the file is in the format you intend to use to present. Save the file as follows: PRESENTER LAST NAME, Abstract #.

Poster presentations

  • What poster size should I create?
    • Maximum poster size is: 112 cm h x 91.5 cm w (44” h x 36” w).

Push pins will be provided.

  • NOTE: Presenters are responsible for printing and transporting their posters to the venue.
  • When and where do I set up my poster?
    • The poster session will be held in the Atrium, 1st floor of the McCain Centre on the afternoon of June 3.
    • Set up of posters starts at 12:00 noon on June 3. Poster boards will be in the Atrium, the same location where lunch will be available.
      Tear down of posters is between 2:30 and 2:45. Posters must be removed from boards by 2:45 as the boards will be dismantled and removed from the Atrium starting at 2:45.
  • How do presenters know which board to use to display their poster?
    • Boards will be organized and spaced throughout the Atrium area. Each board and space on the board will be identified with a code. Organizers will assign each presenter with a code that identifies the board and space on the board. The coding system will be available on site and emailed to presenters prior to the conference. There will also be assistants on hand during poster set up to help with navigation.

Poster Competition

  • Who is eligible for the poster competition?
    •  Students or fellows who have registered for the conference and whose poster is sharing their project’s work.
  • When does the judging take place?
    • Judging of posters will begin at 1:00 pm on June 3. Students in the competition are required to be at their poster starting at 1:00 pm. Judges will be stopping by posters to conduct their assessment between 1:00 pm and 2:30 pm.  

Venue

  • Where is the conference being held?
    • The conference will take place on the Mount Saint Vincent University (MSVU) campus, in Halifax, Nova Scotia, Canada. For more information about the MSVU campus, please visit the Venue page.
  • What buildings are the conference activities take place?
    • Plenary sessions will taking place in the Rosaria Student Centre (#19 on campus map).
    • Concurrent sessions and the Research Connect Forum will take place in the Margaret Norrie McCain Centre (#1 on campus map).
    • There will be signage and conference assistants on hand to help with navigation.
  • Are preferred hotel room rates available?
    • Yes, we have blocks of rooms set aside for conferences attendees at three hotels in the area (Future Inns, Atlantica Hotel, and Halifax Tower Hotel). Conference rates are available until May 1, 2025. Please visit the Travel & Accommodations page for more information.
    • NOTE: All hotels will require your own transportation to/from the University (e.g., car, bus, taxi, shared ride).
  • Can I stay on-campus?
    • Yes, MSVU on-campus residence rooms are reserved for conference participants until May 5, 2025. Please visit the Travel & Accommodations page for more information.
  • I am staying on-campus. How far is the residence to the buildings where conference activities will be held?
    • MSVU is a small campus. Residences are a 5-minute walk to the Rosaria Student Centre or the McCain Centre.
    • The campus is on a hill, so comfortable footwear is recommended.
  • Where can I park?
    • You can park anywhere on the MSVU campus. However, the parking lots closest to buildings 19 and 20 on the campus map are recommended.
  • Is there Accessible parking?
    Yes, there are designated accessible parking spots close to the Rosaria Student Centre and McCain Centre. See campus map. A license plate or identification permit authorizing use of accessible parking is required.
  • Can I use public transit to get to MSVU?
    • Yes. Halifax Transit stops on the Bedford Highway which is where you enter the campus. Check Halifax Transit site for routes and schedules.

General

  • Is parking included in my registration fee?
    • Yes.
    • Organizers have purchased bulk parking spaces. A parking pass will not be required for conference participants.
  • I have dietary considerations. Who do I contact?
    • When you registered, you were asked to identify any dietary considerations. If you did not do so or if your dietary considerations have changed since registration please email nsca@msvu.ca
  • I have requested dietary considerations, where do I get my food?
    • The caterers have been notified of any special dietary considerations for conference participants. More information will be provided about where and how any special dietary requests are being met.
  • Is there exhibitor space available?
    • The conference program does not include a time for general exhibitors.
    • There will be “Share Table” space available in the Multi-Purpose Room where plenary sessions are being held for registrants to leave materials they wish to share with conference participants.
      • Any one leaving materials on the Share Table is responsible for removing extras prior to the close of the conference.

Social Event

  • If I registered for the transportation to/from Peggy’s Cove where do I go to get on the bus?
    • The bus will be located outside the entrance to Rosaria Student Centre at 5:45 pm for departure at 6:00 pm.  
    • The bus will be leaving Peggy’s Cove at 8:30 to return to MSVU campus, drop off outside entrance to Rosaria Student Centre.
  • What is the deadline to sign up for the dinner at Peggy’s Cove?
    • Friday, May 30 by 12:00 noon.
    • Payment would be made online using a credit card.
    • You can also pay for the transportation available to/from Peggy’s Cove.

Can’t find an answer to your question?

Contact us by email nsca@msvu.ca